Administrative Assistant

Role Summary

Cabanillas & Associates, P.C. is seeking a professional and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who thrives in a structured environment, can manage multiple tasks efficiently, and provides excellent administrative and client support.

How This Role Fits Into the Organization

The Administrative Assistant plays a vital role in ensuring smooth office operations by supporting attorneys, management, and staff. This position helps maintain organization, improves workflow efficiency, and ensures timely communication with clients and internal teams.

What Success Looks Like

• Efficient handling of administrative and clerical tasks

• Accurate document preparation and recordkeeping

• Professional communication with clients and team members

• Well-organized schedules and office systems

• Ability to prioritize tasks and meet deadlines consistently

Key Responsibilities

• Manage incoming calls, emails, and client correspondence

• Schedule appointments, meetings, and maintain calendars

• Prepare, format, and proofread documents and reports

• Maintain organized filing systems (digital and physical)

• Perform data entry and maintain accurate records

• Assist with billing, invoicing, and basic administrative accounting tasks

• Coordinate office operations and support team members

• Order office supplies and maintain inventory

• Ensure confidentiality of sensitive client and company information

Qualifications

• Previous experience in an administrative or office support role

• Strong organizational and multitasking skills

• Excellent written and verbal communication skills

• High attention to detail and accuracy

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to work independently and collaboratively

• Professional demeanor and customer service skills