Administrative Assistant

Seattle Preparatory School seeks an organized and detail-oriented Administrative Assistant to support our school operations. You'll manage schedules, communications, and administrative tasks that keep our campus running smoothly while working in a collaborative educational environment.

Seattle Preparatory School is looking for a reliable Administrative Assistant to join our team. In this role, you will provide essential administrative support to school leadership and departments, helping to ensure efficient daily operations. You'll work in a professional school environment where your organizational skills and communication abilities directly contribute to student success and staff effectiveness.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for school administrators and staff

• Answer phones, greet visitors, and direct inquiries to appropriate departments

• Prepare and distribute correspondence, reports, and other documents

• Maintain filing systems and organize records (both digital and physical)

• Process purchase orders, invoices, and expense reports

• Coordinate scheduling for school events, meetings, and facilities

• Provide general clerical support including data entry and document formatting

• Assist with student and staff communications as needed

• Support special projects and initiatives as assigned by school leadership